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Are you passionate about the arts and looking for an opportunity to make a difference in your community? Look no further! The Mann Art Gallery is seeking a dedicated Administrative Office Assistant to join our team. This role presents a unique opportunity to contribute to the vibrant arts scene while utilizing your organizational skills and administrative expertise.
This role plays a crucial part in the efficient operation of our gallery by managing administrative tasks, bookkeeping responsibilities, and supporting various organizational activities.  This position reports to the Administrative Director and works closely with all staff members to assist in the management of administrative budgets and contribute to the gallery’s professional, generous and enthusiastic relations with the public.
Position: Administrative Office Assistant
Hours: 35 hours per week
Contract: Renewable annual contract
About Mann Art Gallery: The Mann Art Gallery is a cornerstone of the arts community in our region, dedicated to showcasing local and regional artists while fostering creativity and cultural engagement. As a non-profit organization, we rely on the support of dedicated individuals to help us fulfill our mission of making art accessible to all.
Responsibilities:
Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
Utilize QuickBooks to manage financial transactions, invoices, and payroll.
Coordinate and maintain records of gallery memberships, donations, and sponsorships.
Assist in the organization and execution of gallery events, including exhibition openings, artist talks, and workshops.
Oversee the organization and inventory management of the gallery's gift shop, including purchasing, pricing, and display.
Provide administrative support to the Administrative Director and other staff members as needed.
Respond to inquiries from visitors, artists, and stakeholders in a professional and timely manner.
Assist in the preparation of grant applications, reports, and other funding-related documents.
Hours and Benefits
35 hours per week.
Monday – Friday, 9:00 AM – 5:00 PM with a one-hour unpaid lunch break.
Flex time- evenings and Saturdays. (such as special events or receptions)
Health Benefits plan in place after 3-month probation (copay)
Qualifications:
Diploma in Office Administration or Business Administration Certificate or a related field preferred.
Minimum of 2 years of experience in office administration or similar role.
Proficiency in QuickBooks and Microsoft Office Suite.
Strong attention to detail and accuracy in financial record-keeping.
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Ability to work independently and prioritize tasks effectively.
Legal to work in Canada
Previous experience in an arts or cultural organization is a plus.
Excellent communication and interpersonal skills.
Passion for the arts and a commitment to our organization's mission.
Why Join Mann Art Gallery?
Community Impact:Â By joining our team, you will have the opportunity to contribute to the cultural enrichment of our community and support local artists.
Professional Growth:Â Mann Art Gallery is a dynamic environment where creativity and innovation are encouraged. You will have the chance to expand your skills and take on new challenges.
Positive Work Environment:Â We foster a supportive and inclusive workplace culture where every team member is valued and respected.
How to Apply:
If you are passionate about the arts and possess the skills and qualifications outlined above, we would love to hear from you! Please submit your resume and cover letter in .pdf format to Carolyn Carleton by May 15, 2024, to admindir@mannartgallery.ca. In your cover letter, please explain why you are interested in joining Mann Art Gallery and how your skills and experience make you a good fit for this role.
Join us in our mission to celebrate art and enrich lives. Apply today and be a part of something extraordinary!